In this section we will learn how to set up the main management and administrations areas of the organization. This pre-work is essential in order to maximize the usage of the platform. General Settings, Tools, & Database are like the blueprints of the building.
Let's begin with the General Settings of the platform. Here we will find information that will help us automate daily processes and does not require to be regularly updated.
Firstly, we will configure general information of the Organization as the name, phone number, address, logo, type of ID and others. The initial setup will allow the system to pull out this information whenever it generates documentation automatically.
Also, Interaction with Social Networks, like Twitter & Facebook can be enabled or disabled from this page. Remember that by enabling this functionality, LEVERADE will automatically post results and news on your Organization Social networks.
Let´s see now how can we add an administrator role and the type of admins that LEVERADE that can be added from here:
Adding an Administrator is really simple. We just have to input the name and the email address of the person and select the type of access we would like to grant them.
After, we complete the process the person will receive an email with the password to access the platform.
The type of access tha an Administrador can have are the following:
Global: Can have access to everything
Publish: Can access the “Publish Area”. From “Publish” you can set up the ”Menus”, “Sections” & Widgets, also manage the content of the webpage: news, photos, albums and also set up the menus. Can only access this area.
Competitions Organizer: Can manage all competitions and tournaments. Can only access this area.
Events Organizer: Can manage all the events, competitions and tournaments. Can only access this area.
Following, we can find a Menu for the configuration of the Referees, like categories, referees teams, availability. We will see this section later, in the specific chapter on referees.
Now, we can set up the Categories. With this initial setup there is no need to re configure or input information about categories every single season. In LEVERADE The logic behind comes from the age of the participants. This way there is no need for further configuration, unless there is any exception.
We enter the Name of the Category, choose the discipline and the Gender in case its required, add the age range and indicate the date in a calendar year in which we want the age to be calculated.
For example, for category purposes, all borned in 2000 until Dec 31st would be 21 years old this 2021, despite which day of 2021 is today.
When the season takes place in two calendar years, for example from Sep to Jun, it's important to also indicate the minimum age that is required to participate, considering the previous information. As an example, if a particular category includes Kids from 9 to 11 years old, we should set up a minimum age of 8, because 8 years old kids turning 9 this year also belong to this age category.
Next, we will see how to set up seasons. We can either set just the current season or many seasons at the same time. We enter the name as we would like the season to be called and recognized. Then, it's very important to correctly indicate the end date of the season, as this information will be taken for other purposes, as we will see later, as for example the license expiration date, categories calculations and financial facts.
Last but not least, in this session we will see how to configure the classification and elimination criteria and the mathe´s parameters.
Classification & elimination criteria are the parameters that the system will consider for tiebreaking for example. This information should be set up according to your specific regulations.
Firstly, we will have to create the Criteria by naming it and assigning a sport discipline.
Once created, we will be on the setup screen. We will have to select the columns we would like to be shown on the general classification of the competition we have created, for example: Points, Played Games, Won & Lost Games, Score Balance among others.
After this we should determine the criteria that will be used to tie the classification.
After this, we go on to establish the criteria that will tie the tie. Two things must be taken into account when configuring the "Direct Confrontation" check box, so that this criterion is only applied in the cases of confrontation between the teams that are tied, and the "Apply" drop-down for that the criterion is always applied, in ties of two or in ties of three or more.
Once we create, we recommend to double check they are in the appropriate order, in case they aren't we can drag & drop the fields according to the regulations.
In regards to the “Matches Set up”, these are the parameters that will be considered once we create a Competition, as the number of partial times, the duration of the games, the score calculation, the correspondents points for each score and the general classification rules.
So, every single criteria must be created by clicking here on the “Create Criteria” section, by assigning a name and once again a sports discipline. Once we created the variable, we will have to assign the duration of the games, the points they will earn depending on the score and the amount of partial periods each game is going to have.
Besides all the previous parameters settings information, from this section we should also define:
We are also allowed to overwrite classifications manually for those cases in which a team should be penalized for example as a consequence of an incident on the game or any amendment that requires it to be done.
The total number of players to be aligned on a team.
The criteria to calculate the score of each partial time.
How will the score be shown on the website, for example, if we want the score to be shown by partial times or if we just want the final score to be published.
We will also define the stats we would like to be shown on the minute by minute screen and on the digital scorecard of the game.
Also, on the General Configuration screen we can find the License, Membership or Registration, depending on how you call them. On LICENSES, we can find the Forms set up, Ranges and Numbered Rules, but this will be covered on a specific separate session, talking just about Licenses & Registrations.
Lastly, we have the information regarding Minimum Marks and Records, but this is for exclusive use of “events” disciplines like swimming or athleticism. But we will also go over this later on.
When setting up minimum marks as requirements, we should name them and assign them a sport discipline as we have been doing on the previous settings.
Once inside we can define: minimum marks by category, license type, age and gender. This is the way of restricting participation, based on the defined criteria.
Something similar occurs with RECORDS. Firstly variables should be defined to set up a Record list. A Record List is a series of united rules that should be met in order to qualify as a record. To create a Record List, we should assign a name to it, a sport discipline and the specific location where we would like the list to be displayed on the website.
Once we have the Record List created, the second step would be to set up the rules or requirements that a specific mark should meet to qualify for the record list. As examples, position on the competition, the swimming style, gender, a specific category or the length swim, are some of the variables that can be set up.
The third step, once we have the rules defined, when marks are entered into LEVERADE, the system checks if they met the criteria, and if so, it automatically creates an alert that is sent to the Federation so you can Approve or Reject on the VALIDATION SECTION.
With the main goal of having a great communication between the Federation and its stakeholders (Athletes, Referees, Clubs & Press), we offer a series of practical tools to facilitate and incentivize this communication.
With the Messages application, every agent (and by agent I mean every single user) interacting within the organization can easily communicate internally. Accounts can also be set up for entities on the organization such as the Licencing Department, IT Department, Competition Organizers Committee, Referees Committee, etc. Also, more than one person could be managing an entity account.
LEVERADE customer support can help you with the creation of these Departments accounts.
To access the Messaging App, we should go to the Administration Panel:
It's important to mention that from the Messaging Center we can send individual communications and well as segmented group messages.
Sending a message it's really simple, as any other messaging tool you might use. Just enter the person or group you are sending the message to, the subject and the message below.
Messages also have Receipt & Read Confirmation. So you can know who and when read the message.
Please note that when you are sending segmented group messages, you are sending them to a bunch of people. So you can also apply certain filters in order to reduce those receiptaints.
The Agenda it's a feature that allows you to manage & communicate all events and activities that take place in a regular routine at the Organization, such as courses, meetings and concentrations. Once you create them they are automatically displayed on the website.
When creating the activity, we have to input all relevant information, such as Name of the Activity , date and place.
In Database we can find all DATA that has been collected somehow by the platform. Could be from licenses, clubs, teams, players, referees or many others.
From this section is where you set up and validate the CLUBS and where you can access all information related to them, quick and easily.
To register a Club, we should click on the “create club” buttom and fill up all required information.
Right next to CLUBS we will find “PROFILES”, “LiCENSES” & “PARTICIPANTS”. We will go over this structure afterwards.
One important thing to highlight in this section, all information & data stored in this section can be exported on a file and we can import information with a pre established file format.
Please also note that filters can be apply in order to segment the information, for example, we can filter on licencing by Athlets Licenses and Referees and other will not show up.
We won't go deep inside Games and Teams, since their set up and displayed info is very similar to what we have just seen.
Also with the Referees Committee and Venues, the logic on how to create them is pretty much the same. Just make sure you select the appropriate Sports Discipline when creating a Referee cause at the time of Referee Designations you will only be able to appoint those with the same discipline.
In regards to the VENUES, it exists the possibility of geo-localizing them, so when someone is opening the location it allows them to click on the map and select to “go there” functionality and automatically opens the GPS Apps.