We’ll look at how to set up the costs of forms, referees and matches, penalties or, for example, the registration costs of a team.
In this section we will also look at other important aspects of a sporting organisation such as online payments or the possibility of integration with billing and accounts.
What is it and how does it work?
With the Economic control module, you can control the income and expenditure of your Organisation. Anything that can involve financial cost can be controlled in this module.
There are three large entities in any sporting organisation that need a general Financial Control screen that allows you to consult the state of the income and expenditure. These are: Clubs, referees and Profiles.
You can generate financial movements in the platform either:
● Manually: for movements that are created manually. The quantity and concept of them are created at the same time. This is NOT a predetermined setup. Normally they cover a determined “held” income that we want to allocate and they can only be allocated to the clubs.
● Automatically: for financial movements that have been previously set up. They can be forms, team registrations, penalties or match/referee costs. All the movements related to the management of the competition can be automated.
Setup of economics movements
Now we’re going to learn how to set up financial movements of a different nature.
Setting up the cost of forms
Go to “Setup”>”Forms”, click on the edit button of any form (the pencil icon) and click on Price setup:
Establish the Category price as “default” if you don’t want or don’t need to establish prices per category.
If you need to establish prices per category, add new categories and include their corresponding price in the field “Prices”.
Remember that you can add additional prices to the same category or form if you want a different price to be applied when a user submits this same form again. This is a very useful feature when we want to establish reduced license prices for second and third licenses or, in the case of swimming competitions, when the registration cost (participant form) goes up for each new trial the participant registers for.
According to the type of form that a cost has added to, the system will allocate the form cost to one of the three corresponding entities. For example, the cost of the referee license form is applicable to the owner of the referee license. The cost of a license of a participant who belongs to a club is applicable to the club.
Setting up the cost of team registrations
One of the main incomes associated with hosting a competition are the team registration costs.
In LEVERADE we allow you to put parameters on these incomes on the “Registration” Screen of a competition:
Establish the team registration cost for the competition so that each time a club asks to register a team, the club’s Financial Management is updated with the new cost that must be covered by the team to register for the competition.
Setting up penalty costs
Penalties are other modes of income generated by a competition. You can set up the penalty costs of your competitions in the “Penalties” menu of each competition.
Once inside, click on “Setup” to create your automatic penalties or in “Penalise player” or “Penalise staff” if you want to create a manual penalty.
If you create an automatic penalty, you can add a cost to it so that the system, every time a player or member of the technical team receives this penalty, attributes the cost of the penalty to their club. Repeat the process for all manual penalties.
It’s also important to remember that penalties are financial movements that are always paid by the club, which means that it is the Financial Management of the club and NOT of the player or technical staff that will be updated.
Payment of financial movements
The payment of financial movements generated in the platform can also be manual or automatic. When you want to carry out a manual payment check, you need to go to the section of the movement in question and mark it as paid.
If the payment check is automatic, this means that you have a payment gateway that automates the payment of any movement. This allows any club or person to make their payment either by credit card or bank transfer.
There are different payment statuses for financial movements:
When you are an Organiser:
When you’re a club or profile:
● Pending payment
Billing and Accounts
As you can see, the LEVERADE Financial Management offers your organisation amazing possibilities to have total control over all your income and expenses, particularly when it comes to managing the status of your online payments.
But for now we have no more to offer you.
LEVERADE is preparing to integrate with billing and accounts systems that will allow for the automation of these big tasks.
Want to know more? Ask our Customer Success team and they will give you all the information you need.
It’s important to understand that FINANCIAL MANAGEMENT is a section that becomes much more useful the more automated it is. When we preconfigure the movements that are automatically generated, it makes your finances so much easier to manage during the season.
For example, if you set up the prerequisites in a competition (license cost, team registration cost…) and a club registers a team in this competition and then later wants to register players or technical staff, all these movements will automatically appear in the corresponding financial management screen.